Beacon Hill Staffing Group
Our client, a biopharmaceutical company located in Somerville, is seeking a temporary part time Office Manager to join the team.
This role is 20 hours a week and pays $28 an hour.
Job Duties:
Ensure smooth daily operations of the office environment, making sure employees have a clean and safe office.
Greet and check in visitors and vendors as required, directing them to the appropriate person as needed.
Troubleshoot any office issues and escalate to the appropriate teams as needed.
Coordinate with the Facilities team to manage all ongoing facilities-related issues, including maintenance requests submitted by employees, cleanliness of the office space, as well as landlord relations.
Manage facility service coordination:
office supplies, vendors, non-lab equipment, space planning, and office expansion efforts.
Develop and manage relationships with catering sites for weekly lunches and events.
Maintain an effective file organization for administrative project and office files that is accessible to the team if needed.
Ensure office and operations security by maintaining the security access database, file keys, access cards, and office keysProvide human resources support and miscellaneous administrative project support as necessary, ex:
monitoring on boarding of new employees to ensure a positive employee experienceSort and distribute incoming mail to the appropriate recipients Event planning as needed.
Qualifications:
Bachelor Degree Preferred At least 2
years' experience in a life sciences environment preferredProficiency in Windows operating systems, Outlook, Word, Excel, and general office equipmentAbility to multi task with several priorities and maintain a high standard of discretion and confidentialityExcellent communication and interpersonal skillsFlexible, confident, and driven toward resultsAbility to work with minimal supervisionBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
https:
//jobs.
beaconhillstaffing.
com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)About the Company:
Beacon Hill Staffing GroupIndustry:
Biotechnology/Pharmaceuticals.
Estimated Salary: $20 to $28 per hour based on qualifications.
This role is 20 hours a week and pays $28 an hour.
Job Duties:
Ensure smooth daily operations of the office environment, making sure employees have a clean and safe office.
Greet and check in visitors and vendors as required, directing them to the appropriate person as needed.
Troubleshoot any office issues and escalate to the appropriate teams as needed.
Coordinate with the Facilities team to manage all ongoing facilities-related issues, including maintenance requests submitted by employees, cleanliness of the office space, as well as landlord relations.
Manage facility service coordination:
office supplies, vendors, non-lab equipment, space planning, and office expansion efforts.
Develop and manage relationships with catering sites for weekly lunches and events.
Maintain an effective file organization for administrative project and office files that is accessible to the team if needed.
Ensure office and operations security by maintaining the security access database, file keys, access cards, and office keysProvide human resources support and miscellaneous administrative project support as necessary, ex:
monitoring on boarding of new employees to ensure a positive employee experienceSort and distribute incoming mail to the appropriate recipients Event planning as needed.
Qualifications:
Bachelor Degree Preferred At least 2
years' experience in a life sciences environment preferredProficiency in Windows operating systems, Outlook, Word, Excel, and general office equipmentAbility to multi task with several priorities and maintain a high standard of discretion and confidentialityExcellent communication and interpersonal skillsFlexible, confident, and driven toward resultsAbility to work with minimal supervisionBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
https:
//jobs.
beaconhillstaffing.
com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM)About the Company:
Beacon Hill Staffing GroupIndustry:
Biotechnology/Pharmaceuticals.
Estimated Salary: $20 to $28 per hour based on qualifications.
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